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Posts tagged ‘Time Management’

How To Politely Decline An Invitation

Event planning isn’t merely planning; it’s scheduling and properly managing your time.

So in the midst of your big event, you have four other events that you are expected to attend and they aren’t even yours! Coming from someone who never says no, I’m here to tell you that it’s okay to say no.

Knowing how to say politely say no. Here are some tips:

Make Time: Don’t say you are too busy for any of the events you’ve been invited to. Are you really too busy for your cousin’s wedding? Because being the amazing scheduler that you are, you probably aren’t. Prioritize which parties or events are most important to you. Consider the networking that will take place at that conference, or remembering that baby shower ten years from now.

RSVP Is Not Included Just For Fun: Once you’ve decided which invited you are declining, let that person know! When someone asks you to RSVP it’s because they’re trying to determine a count of how many will attend the event. This helps them determine the amount of food, drinks, or even chairs they will need. Be kind. 

Practice Good Public Relations: Don’t be too professional or informal with your friends, but practice good PR. Even if you feel bad about not being able to make it, don’t imply that you are still on the fence about attending. Your friend will appreciate a clear no and move on.

  • Always thank them for thinking of you.
  • Always apologize for not being able to attend.
  • Always follow your decline with “But I really appreciate the invite.” or some variation.

Finally, Call: Do not decline an invite via text or social media. It’s impersonal and the tone and quality of your voice when declining in person or on the phone will soften the blow.

Remember you can’t say yes to everyone. And one day I’ll learn to take my own advice.

Hope this helps!

Event Planning Stress: You’re Doin’ It Right

Stressed out? You should be. At least according to CareerCast’s list of most stressful jobs in 2012. I doubt one year changes very much for Event Coordinators, whose job came in at number six.

It makes sense, though! To be a great public relations expert and plan a spectacular event, a coordinator must strive for the best and settle for nothing less. A type A personality lends itself to a perfectionist nature and it’s that exact nature that creates a successful event. However, the stress that comes with it may be too much to handle.

So, here I am again, probably one of the most stressed people in Salisbury, MD, ready to offer you helpful tips to relieve stress.

1.) Build A Team: Surround yourself with positive and motivated people. If you assign someone a task, you should never still be worried about it getting done. This implies that you don’t fully trust the person who is responsible for seeing it through. The more you can delegate tasks to others, the less stress you will feel.

2.) Make Lists: Have a to-do list that you can refer back to throughout the planning process and time tables to keep you on track. Use resources such as Dipity to mark the dates of major tasks and the final event. Have a list of what to do for each item of your original to-do list. For example, if acquiring food for the event is on the major list, create a smaller list with items such as, research caterers, gather food estimates, and call to make reservation. As an event planner, you must leave nothing unplanned.

3.) Remember You: An often overlooked tip is to not forget to take care of yourself. Don’t skip meals or rely solely on coffee. Considering I tend to do just that, it may be hypocritical of me to lecture on staying healthy during the event planning process but it’s important.

4.) Let Go: Recognize that you can’t control everything. Don’t stress over problems just move on to solutions. Do all that you can and let go of everything else.

Stay happy.

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